SPP-17 Lodgement Procedures

2. Readiness to Proceed¹

The Readiness to Proceed process allows earlier lodgement of registration documents. The process will:

• assign a High Priority to the Plan examination.
• allows the documentation to maintain its lodgement priority and move up the examination queue while the plan is being examined.
• facilitates earlier issue of new titles.

'Readiness to Proceed’ is part of Landgate’s commitment to improve the supply and availability of land to market.  It is intended to align Landgate with other agencies, utilities and stakeholders with regard to the registration of new lots.  Using the Readiness to Proceed process to lodge a Plan ensures Certificates of Title will be issued as close as possible to the WAPC endorsement date for the plan of subdivision.

This process is voluntary and is intended as an alternative method for parties to lodge Plans and documents; it does not replace the standard lodgement process.

2.1. Readiness to Proceed Business Process

To be eligible for this process, all registration documents must be lodged prior to the Plan being placed ‘In Order for Dealings’. 

2.2. Readiness to Proceed Rules

2.2.1. Lodgement of Plans

• Within NLR, 'Readiness to Proceed’ must be ticked and the document number included. A high plan examination priority can only be issued once a valid application document number has been submitted through the NLR-Plan Surveyor Portal.

2.2.2. Lodgement of Registration Documents

• lf required registration documents, including the Application for New Titles, to complete the issue of titles by the Registrar must be lodged at Landgate prior to the Plan being placed In Order for Dealings. Documents can be lodged prior to Plan lodgement.
  • Note 1: changes to the plan may require changes to the documents, resulting in document requisition. Please take this into consideration if choosing to lodge documents prior to the plan.
  • Note 2: as per above ‘Lodgement of Plans’, the lodging surveyor must tick 'Readiness to Proceed’ on the NLR-Plan Surveyor Portal Lodge Plan Information screen and include the document number. A high plan examination priority can only be issued once a valid application document number has been submitted through NLR-Plan.
  A signed letter of acknowledgement for the document registration date must also be submitted by the lodging party. (See section 2.5 Change of Date Letter Template below.)

2.3. Costs

• The normal lodgement fees for both Plans and registration documents will be applied.
• Any Plan and registration document errors will be subject to the regulated requisition fees.

2.4. Subdivisional Plan– Readiness to Proceed Process

2.5. Change of Date Letter Template

¹ Lot Sync Process replaced by Readiness to Proceed

3. Electronic Lodgement of Deposited Plans (replaces SPPM Chapter 17.3)

ePlans prepared in accordance with the guidelines at APX-06 must be lodged in NLR-P.

4. Electronic Lodgement of Field records (replaces SPPM Chapter 17.4)

Surveyors must lodge field records at Landgate electronically in NLR-P in accordance with the guidelines at APX-06.

Surveyors are advised that Deposited Plans lodged with Landgate that require a field record will not be examined until the field record has also been lodged.  Plans without the necessary field record(s) will lose priority and be given a status of “Stopped”.

5. Two-year Certificate (replaces SPPM Chapter 17.5)

Where a Plan is not lodged within two years from the time of ground marking then a ‘Two Year Certificate’ is required (see regulation 53A of the Licensed Surveyors (General Surveying Practice) Regulations 1961) to certify that the survey has been inspected and that all marks have been verified.

The letter should be addressed to the Inspector of Plans and Surveys and accompany the Plan when it is lodged.

6. Countersigned Certificate (replaces SPPM Chapter 17.6)

Where a certifying surveyor is not eligible to verify Plans, the Plans must be countersigned by an ‘Eligible Surveyor’ before they can be lodged. The Certificate to be shown on the Plan is included at Plan Practices Section 12. See plan example 49.

8. Search Information (replaces SPPM Chapter 17.8)

A complete search for a Crown survey/drafting contract shall include the following:

• Extract from Spatial Viewer and print of Public Plan if necessary;
• All Survey Index Plans (including imperial Key Sheets if applicable);
• All survey plans (including their Title Blocks) and relevant titles;
• Field notes, and
• Any other relevant data and its source e.g. Geographic Names.

Upon lodgement, the survey information must comprise a clearly indexed copy of the SIP along with sequential copies of Plans and field notes. This search is essential for the examination/validation process and poor quality information may be subject to a requisition. Survey information will be returned if requested.