Forms Reference Table

Version 8 06/07/2020

This table has been created as a guide to assist customers on what strata forms may need to be lodged for dealings involving a strata titles scheme.

It sets out the non-plan forms used in strata dealings and shows whether they are to be lodged as documents or evidence.

Landgate’s land titles registration policy and procedure guides must be read together with the information below to gain a more complete understanding of the requirements associated with particular strata titles dealings.

Further resources include:

Strata titles policy and procedure guides (for surveyors)
Strata forms

For more information on changes to strata in Western Australia, visit strata.wa.gov.au.

Dealings involving a strata titles scheme

New Schemes
Amendments to schemes
Mergers/Conversions
Terminations
Other

New Schemes

PURPOSE	DOCUMENT NAME (AND TYPE)	EVIDENCE (that may be required)
1. Registration New Scheme See STR-02 guide: lodgement and registration of new strata titles schemes	Application to register strata titles scheme (AS)	Written consent of all designated interest holders (to the subdivision and schedule of unit entitlements) (or consent endorsed on the Notice to designated interest holders) Written consents from Designated Interest Holders and/or Registered Interest Holders and Caveators (for purposes other than to the subdivision and schedule of unit entitlements e.g. Creation of s.136C easement¹) Duplicate Certificate of Title Statement to Deal with Land ¹Updated to include example 06/07/2020
	Scheme Notice (SN)
	Scheme By-laws - New Scheme (unless adopting standard by-laws) (SB) (See STR-07 guide on scheme by-laws)	No consents required unless making, amending or repealing: Exclusive Use by-laws: Written consent of owners of special lots Leasehold by-laws: Consent of the Owner of a Leasehold Scheme Written consent from WAPC Staged subdivision by-laws: Consent of the Owner of a Leasehold Scheme Consent Statement – Designated Interest Holders for making/amendment/repeal of staged subdivision by-laws Proposed Schedule of Unit Entitlements - Staged subdivision by-laws
	Strata Lease (Leasehold scheme only)
	Disposition statement - Conversion of tenancy in common to strata titles scheme (if applicable) (DS)	Written consents from all registered interest holders and caveats (if not affixed to the disposition statement)² ²Updated to remove link to consent statement/06/07/2020

Amendments to schemes

PURPOSE	DOCUMENT NAME (AND TYPE)	EVIDENCE (that may be required)
2. Type 1(a) - enlarge CP (addition of land) See STR-04 guide: amendment of strata titles scheme - effecting subdivision	Transfer of Land (T)	Duplicate Certificate of Title
	Application for Registration of an Amendment of a Scheme Plan effecting Subdivision (AA)	Certificate of Strata Company - effecting subdivision Statement to Deal with Land Consent of the Owner of a Leasehold Scheme Written consents of lot owners affected by the amendment (or consents affixed to the Notice to Lot Owners and others for scheme plan amendments)
	Application for new titles (subject to survey) (AF)
3. Type 1(b) - enlarge CP (conversion of lot) See STR-04 guide: amendment of strata titles scheme - effecting subdivision	Transfer of Land (T)
	Application for Registration of an Amendment of a Scheme Plan effecting Subdivision (AA)	Duplicate Certificate of Title Certificate of Strata Company - effecting subdivision Statement to Deal with Land Consent of the Owner of a Leasehold Scheme Written consents of lot owners affected by the amendment (or consents affixed to the Notice to Lot Owners and others for scheme plan amendments)
4. Type 2 - disposal of CP See STR-04 guide: amendment of strata titles scheme - effecting subdivision	- Transfer of Land - Blank Instrument form (for Surrender) (T or S)
	Application for Registration of an Amendment of a Scheme Plan effecting Subdivision (AA)	Certificate of Strata Company - effecting subdivision Statement to Deal with Land Consent of the Owner of a Leasehold Scheme Consent Statement - Designated Interest Holders (for amendment of scheme plan and schedule of unit entitlements) (with written consents) (or consents affixed to the Notice to Lot Owners and others for amendment of scheme plan)
	Application for new titles (subject to survey) (AF)	Duplicate Certificate of Title
5. Type 3 - consolidation of lots See STR-04 guide: amendment of strata titles scheme - effecting subdivision	Application for Registration of an Amendment of a Scheme Plan effecting Subdivision (AA)	Duplicate Certificate of Title Statement to Deal with Land Consent of the Owner of a Leasehold Scheme Written consents from affected lot owner who is not an applicant and holder of reversionary interest in an affected lot (or consents affixed to the Notice to Lot Owners and others for amendment of scheme plan) Consent Statement - Designated Interest Holders (with written consents) (or consents affixed to the Notice to Lot Owners and others for amendment of scheme plan)
6. Type 4 - re-subdivision See STR-04 guide: amendment of strata titles scheme - effecting subdivision	Application for Registration of an Amendment of a Scheme Plan effecting Subdivision (AA)	Duplicate Certificate of Title Certificate of Strata Company - effecting subdivision Statement to Deal with Land Consent of the Owner of a Leasehold Scheme Consent Statement - Designated Interest Holders (for amendment of scheme plan and schedule of unit entitlements) (with written consents) (or consents affixed to the Notice to Lot Owners and others for amendment of scheme plan) Written consent by an owner of any lot proposed to be affected by the re-subdivision (or consents affixed to the Notice to Lot Owners and others for scheme plan amendment)
	Disposition Statement - Amendment of strata titles scheme to give effect to Type 4 Subdivision (if applicable) (DS)	Written consents from all registered interest holders and caveators (if not affixed to the disposition statement) Written consents of the owners of the lots which are directly affected by the Type 4 subdivision (if not affixed to the Disposition Statement) (or consents affixed to the Notice to Lot Owners and others for scheme plan amendment)
7. Scheme Notice - Change of name or address See STR-05 guide: amendment of strata titles scheme - not effecting subdivision	Amendment of Scheme Notice (SA)	Certificate of Strata Company - Change of strata name and/or address
8. Scheme Notice - Postponement of leasehold expiry See STR-05 guide: amendment of strata titles scheme - not effecting subdivision	Amendment of Scheme Notice (SA)	Certificate of Strata Company - Leasehold Expiry Postponement
9. Scheme by-laws - First Consolidation See STR-07 guide: scheme by-laws	Scheme by-laws - First Consolidation (SB)	No consents required unless making, amending or repealing: Exclusive Use by-laws: Written consent of owners of special lots Staged subdivision by-laws: Consent of the Owner of a Leasehold Scheme Consent Statement – Designated Interest Holders for making/amendment/repeal of staged subdivision by-laws Proposed Schedule of Unit Entitlements - Staged subdivision by-laws Consents only if amending or repealing: By-law under planning (scheme by-laws) condition: Written consent of WAPC or Local Government as relevant³ ³Paragraph added 06/07/2020
10. Scheme by-laws - Amend See STR-07 guide: scheme by-laws	Scheme by-laws - Amend (SB)	No consents required unless making, amending or repealing: Exclusive Use by-laws: Written consent of owners of special lots Leasehold by-laws: Consent of the Owner of a Leasehold Scheme Written consent from WAPC Staged subdivision by-laws: Consent of the Owner of a Leasehold Scheme Consent Statement Designated Interest Holders for making/amendment/repeal of Staged subdivision by-laws Proposed Schedule of Unit Entitlements - Staged subdivision by-laws Consents only if amending or repealing: By-law under planning (scheme by-laws) condition: Written consent of WAPC or Local Government as relevant³ ³Paragraph added 06/07/2020
11. Restricted Use See STR-05 guide: amendment of strata titles scheme - not effecting subdivision	Application to Amend a Scheme Document Restricted Use (SR)	Written consent from WAPC Consent of the Owner of a Leasehold Scheme
12. Change of Unit Entitlements See STR-05 guide: amendment of strata titles scheme - not effecting subdivision	General Application (A)	Certificate of the Strata Company - Schedule of unit entitlements / leases / easements/ restrictive covenants Consent Statement - Designated Interest Holders (for the amendment of Schedule of Unit Entitlements if authorised by resolution without dissent of the strata company)(with written consents)
13. Acceptance of Lease/Easement/ Restrictive Covenant See STR-05 guide: amendment of strata titles scheme - not effecting subdivision	- Lease - Easement - Covenant (L or E or RC)	Certificate of the Strata Company - Schedule of unit entitlements / leases / easements / restrictive covenants Written consents of owners of affected lots Consent Statement - Designated Interest Holders (with written consents) Short form easement or restrictive covenant - consent of WAPC Consent of the Owner of a Leasehold Scheme
14. Surrender of Lease or Discharge of Easement/Restrictive Covenant See STR-05 guide: amendment of strata titles scheme - not effecting subdivision	- Surrender or Blank Instrument form - Lease - General Application or Blank Instrument form - Easement - General Application or Blank Instrument form - Restrictive Covenants (S or AE or A)	Certificate of the Strata Company - Schedule of unit entitlements / leases/easements/restrictive covenants Written consents of affected owners Short form easement or restrictive covenant - written consent of WAPC Consent of the Owner of a Leasehold Scheme Consent Statement - Designated Interest Holders (with written consents)

Mergers/Conversions

PURPOSE	DOCUMENT NAME (AND TYPE)	EVIDENCE (that may be required)
15. Mergers See STR-03 guide: single tier merger and conversion options	Notice of Resolution of Merger (ZA)	Consent Statement - Registered Interest Holders and Caveators (with written consents) (for the purpose of where the unit entitlement is decreased and for the creation of easements)⁴ Written consents from any owner of a lot affected by the easement⁴ ⁴Second bracket text and second dot point added 06/07/2020
	Disposition Statement on Merger of Land or Conversion to a Survey-Strata Scheme (DS)	If not endorsed on the disposition statement, the written consent can be attached to the same Consent Statement - Registered Interest Holders and Caveators that is filed in the Notice of Resolution (for the purpose of where the unit entitlement is decreased)⁵ ⁵Dot point reworded for more clarification 06/07/2020
16. Conversions See STR-03 guide: single tier merger and conversion options	Notice of Resolution of Conversion to a Survey-Strata Scheme (ZB)	Consent Statement - Registered Interest Holders and Caveators (with written consents) (for the purpose of the proposed schedule of unit entitlements and creation of easements/restrictive covenants)⁶ ⁶Second bracket text added 06/07/2020
	Disposition Statement on Merger of Land or Conversion to a Survey-Strata Scheme (DS)	If not endorsed on the disposition statement, the written consent can be attached to the same Consent Statement - Registered Interest Holders and Caveators that is filed in the Notice of Resolution (for the purpose of the proposed schedule of unit entitlements)⁵ ⁵Dot point reworded for more clarification 06/07/2020

Terminations

PURPOSE	DOCUMENT NAME (AND TYPE)	EVIDENCE (that may be required)
17. Notice See STR-06 guide: termination, variation or expiry of a strata titles scheme	Notice of Termination Event (TN)
18. Termination of scheme - single owner or unanimous resolution See STR-06 guide: termination, variation or expiry of a strata titles scheme	Application for Termination by Single Owner or Unanimous Resolution (ST)	Consent of the Owner of a Leasehold Scheme Statement to Deal with Land Certificate of Strata Company - Termination of Scheme Statutory Declaration (that the termination hasn't been withdrawn and there are no reasons under s.187 of the Act for the termination proposal to not proceed further) Duplicate Certificates of Title (unencumbered) for strata lots and leasehold reversionary title (if any)⁷ ⁷Last dot point added 06/07/2020
19. Termination of scheme (Majority vote) See STR-06 guide: termination, variation or expiry of a strata titles scheme	Application for Termination of Scheme (ST)	Consent of the Owner of a Leasehold Scheme Statement to Deal with Land Order of State Administrative Tribunal (SAT) confirming termination resolution Statutory Declaration (that the termination hasn't been withdrawn and there are no reasons under s.187(1) of the Act for the termination proposal not to proceed) Duplicate Certificates of Title (unencumbered) for strata lots and leasehold reversionary title (if any)⁷ ⁷Last dot point added 06/07/2020
20. Expiry See STR-06 guide: termination, variation or expiry of a strata titles scheme	Notice of Expiry of Leasehold Scheme (LN)	Statement to Deal with Land

Other

PURPOSE	DOCUMENT NAME (AND TYPE)	EVIDENCE (that may be required)
21. Notice of Re-entry or Surrender of Strata Lease	Notice of re-entry or Surrender of Strata Lease (LS)	Order of SAT Statutory Declaration (giving reason for re-entry) - Statement to Deal with Land