Associated documents

A Certificate of Title has related documents registered against it. These include mortgage documents, caveats, transfers of land and other associated documents. Like the Certificate of Title, copies of these documents can be purchased online from Landgate.

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Associated title documents give you:

  • additional information about a property
  • details about a caveat, buyer and sellers and mortgages
  • access to documents for any property.

Associated title documents are useful for:

  • learning more about a document registered on a Certificate of Title
  • identifying the source of a document
  • identifying parties to a document.

What you need to order:

  • document number and type as shown on the Certificate of Title
  • debit or credit card
  • email address.


Table 1 Samples of documents associated with Certificates of Title
Document Type Size Format
Caveat 0.65MB PDF
Mortgage 0.37MB PDF
Transfer 0.5MB PDF

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Find answers to your most common enquiries about associated title documents.

Where do I find a document number?

The document number is found on the Certificate of Title for your property. The number will either be in an alpha/numeric format (eg Z123456) or in a year-numbered format (eg 1234/1969).

A list of documents will be shown under 'Limitations, Interests, Encumbrances and Notifications'. The document number is listed first. Where there is no document number listed there will be reference to another document that may contain the information, such as a survey. You can order a survey online from Landgate.

Transfer documents are listed on the Certificate of Title in the 'First Schedule' where the registered proprietors are displayed. The transfer document number can be found there also.

Can I order a document without a Certificate of Title?

You will need a copy of a Certificate of Title to obtain the relevant document numbers. If you already have a Certificate of Title for your property then you do not need to order another one before ordering documents. However, it is recommended that you order a copy of your Certificate of Title to ensure you are viewing the most current information.

Can I order multiple documents at a time?

You can only add one document to your trolley at a time. However, when you are at the review trolley stage you can select 'continue shopping' and select another document to add to your trolley. There is no limit to the number of documents you can add to your trolley however they need to be added one at a time.

How do I know which document type I need?

The Certificate of Title will show the name of the document under the section 'Limitations, Interests, Encumbrances and Notifications' or, in the case of a transfer, under the 'First Schedule'. The document number will also be listed there.

Can I search for documents using my address?

No, you cannot search for documents through an address search. To order a document you must first know the document number and the type of the document you wish to order. You will need to obtain a copy of your Certificate of Title to obtain relevant document numbers.

Can I order a document for a property that I do not own?

Yes you can. All you need is the document number and type of the document you wish to purchase. You can find these on the Certificate of Title for the property of interest.

Where can I go for more help or advice?

If you need help in understanding a document you can speak to Customer Service on +61 (0)8 9273 7373 or email

This page was last updated on: 20 Nov 2020