TitleWatch

TitleWatch is an online title monitoring service that sends automatic email notifications when an action is detected on a Certificate of Title. It can help prevent identity fraud happening to you with immediate and quarterly updates on title changes to ownership details, mortgages, leases and caveats.

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TitleWatch gives you:

  • immediate alerts to tell you about changes to your Certificate of Title
  • updates on the progress of any changes to your title
  • quarterly updates so you are always kept informed
  • 12 month coverage
  • three subscription options to choose from.

TitleWatch is useful for:

  • business and government to manage large title registers
  • an early warning about an impending settlement, before it happens
  • monitoring any Certificate of Title, not just your own.

TitleWatch features

Table 1 Features of TitleWatch
Single title Multiple titles - immediate service Multiple titles - quarterly service
  • immediate alerts
  • three quarterly updates
  • two renewal reminders
  • monitors a single title.
  • immediate alerts
  • three quarterly updates
  • two renewal reminders
  • monitors 11 - 100 titles.
  • three quarterly updates
  • two renewal reminders
  • monitors 11 - 300 titles.

What you need to subscribe:

  • address or title number (volume and folio) or lot on plan number
  • CSV file for upload (multiple title service only)
  • debit or credit card
  • email address.

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The quickest and easiest way to subscribe is online.

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Single title Price Quantity
TitleWatch for a single title $30.50 1
Multiple titles - immediate service (Quarterly subscription) Price Quantity
TitleWatch for multiple titles $7.90 11-20
TitleWatch for multiple titles $5.30 21-50
TitleWatch for multiple titles $3.50 51-100
TitleWatch for multiple titles $2.26 101-200
TitleWatch for multiple titles $1.54 201-500
TitleWatch for multiple titles $1.06 501-1000
TitleWatch for multiple titles $0.64 1001-5000
TitleWatch for multiple titles $0.42 5001-20000

Please note: tiered prices per title. Minimum quantity 11 units. Maximum 20000 units.

Multiple titles - immediate service  (Annual subscription) Price Quantity
TitleWatch for multiple titles $30.50 1-10
TitleWatch for multiple titles $27.50 11-20
TitleWatch for multiple titles $23.50 21-100

Please note: tiered prices per title. Maximum 100 units.

Find answers to your most common enquiries about TitleWatch.

What is TitleWatch?

TitleWatch is an online subscription service that sends automatic email notifications when an action occurs on a subscribed Certificate of Title.

What is an action?

An action is referring to a dealing against a Certificate of Title or an electronic advice of sale submission.

What is a dealing?

A dealing is any action against a Certificate of Title and most commonly includes changes to a proprietor, an address, mortgage details and/or encumbrances.

What is an electronic advice of sale?

Electronic advice of sale, commonly known as EAS2 is an online service used by conveyancers and legal professionals to advise Water Corporation, Office of State Revenue and local government authorities of an impending property settlement.

What if an electronic advice of sale is not submitted?

TitleWatch will not identify an action against a subscribed Certificate of Title when a rates enquiry is completed via a manual process. This is often the case when parties involved in a property settlement are acting on their own behalf. TitleWatch will only detect an action on a subscribed Certificate of Title once a rates enquiry is completed using electronic advice of sale.

How does TitleWatch work?

The Landgate system will check if there has been any action on a Certificate of Title twice daily, at 12 noon and 4pm. If a Certificate of Title has a TitleWatch for a single title subscription or TitleWatch for multiple titles – immediate service subscription and the action status of that Certificate of Title has changed since the last system check, Landgate will automatically send an email notification alerting you to the updated status. If the Certificate of Title has a TitleWatch for multiple titles – quarterly service subscription the action will be listed in the quarterly email update. If there has been no action on a Certificate of Title since the last system check then you will not receive an email.

How do I subscribe to TitleWatch?

To subscribe to TitleWatch you must select from three service options:

To subscribe to TitleWatch for a single title you will need to enter a street address, title or survey number to find your property of interest. The Landgate system will search our records and provide a list of search results for you to review and select from.

To subscribe to TitleWatch for multiple titles – immediate service or quarterly service you will need to either:

  • enter title numbers manually into the text field separated by a comma
  • use the browse button to locate the file you wish to upload. The file must be in CSV format and contain a RegisterID or title number. Please note that for the quarterly service you are required to subscribe a minimum of 11 certificate of title numbers.

You will need a current Visa or MasterCard to complete your online transaction. Please note MyLandgate subscribers can pay on account or by credit card.

How do I upload my multiple titles data file?

TitleWatch for multiple titles service option only accepts imported files that have been saved as a CSV (comma delimited) file type. The file must obtain a RegisterID or Title Number. For example:

Registered ID         orTitle Number

LR00311100102 or LR3111/102

LR0308400216   or LR3084/216

255100889          or 2551/889

0030800124A     or 308/124A

What if a title number is incorrect?

The Landgate system will automatically check the Certificate of Title numbers you enter manually or those listed in your upload file when you subscribe to TitleWatch for multiple titles. If any Certificate of Title number is invalid or cancelled the system will advise you immediately. You will not be able to proceed with your order until the identified system error has been corrected and/or an invalid or cancelled title is removed.

What type of email notification will I receive?

The type of email notifications depends on which TitleWatch subscription option you select.

As a TitleWatch for a single title subscriber you will receive four types of email notifications:

  • A welcome email will be sent to you within minutes of subscribing to TitleWatch and advise you immediately whether there is an action on your subscribed Certificate of Title.
  • An action email will be sent to you immediately upon an action being detected on your Certificate of Title based on the Landgate system checking frequency at 12pm and 4pm Monday to Friday.
  • Three quarterly updates will be sent to inform you of the current action status of your nominated Certificate of Title.
  • A renew your subscription email will be sent to you seven days prior to the expiry date of your subscription and again one day prior to expiry. Please disregard these emails if you have previously renewed your subscription.

As a TitleWatch for multiple titles – immediate service subscriber you will receive the above four types of email notifications except your three quarterly email updates will include an attached spreadsheet listing the action status of all subscribed certificate of titles.

As a TitleWatch for multiple titles – quarterly service you receive three types of email notifications:

  • A welcome email will be sent to you within minutes of subscribing to TitleWatch and include an attached spreadsheet listing the action status of all subscribed titles.
  • Three quarterly email updates will be sent with an attached spreadsheet that lists only the certificate of titles where action has occurred in the quarterly period reflected in the email.
  • A renew your subscription email will be sent to you seven days prior to the expiry date of your subscription and again one day prior to expiry. Please disregard these emails if you have previously renewed your subscription.

What affects the status of my Certificate of Title?

As soon as there is an electronic advice of sale submission against a subscribed Certificate of Title or a dealing lodged on a subscribed Certificate of Title the Landgate system will immediately change its status from 'no action' to 'action'. The status of the Certificate of Title will continue to show there is an 'action' against the title when a dealing has reached any of these six notifiable states or when an electronic advice of sale submission has been made:

  • submitted – when an electronic advice of sale submission has been made against a Certificate of Title.
  • lodged - where documents have been lodged against a Certificate of Title.
  • registered - where documents have been registered against a Certificate of Title.
  • withdrawn - where documents have been lodged then withdrawn against a Certificate of Title.
  • rejected - where documents have been lodged then rejected against a Certificate of Title.
  • not required - where a Certificate of Title is removed from the dealing as it was not required for registration.
  • cancelled - where a Certificate of Title has been cancelled and new titles created.

How will I know the current action status?

As a TitleWatch subscriber you can receive up to seven types of action emails to keep you informed of the current status of a dealing on your Certificate of Title. The email types include:

  • the electronic advice of sale submission action email notification
  • the immediate action email notification
  • the registered action email notification
  • the withdrawn action email notification
  • the rejected action email notification
  • the not required action email notification
  • the cancelled certificate of title email notification
  • these updates do not apply to the TitleWatch for multiple titles – quarterly service option.

How do I order a copy of a document listed in a dealing?

Call CustomerService on +61 (0)8 9273 7373 and request a copy of a dealing search. Please note that a fee and waiting time of up to 48 hours will apply.

What is included in the cost?

As a TitleWatch subscriber the cost of the service will cover you for all immediate email notifications* and three quarterly updates that relate to a subscribed certificate of title for a 12 month period.

*Immediate email notifications are not included in the TitleWatch for multiple titles – quarterly service option.

How do I renew my subscription?

If your TitleWatch subscription has expired and you want to continue your subscription for the same Certificate of Title numbers then you will need to create a new TitleWatch subscription.

Can I change the title numbers in the subscription period?

A TitleWatch subscription relates to all subscribed Certificate of Title numbers. If you would like Landgate to monitor different Certificate of Title number(s) you will need to create a new TitleWatch subscription.

How do I update my email address?

Call Landgate Customer Service on +61 (0)8 9273 7373 or email customerservice@landgate.wa.gov.au and request your email address be updated. Please quote your TitleWatch subscription number on any correspondence with Landgate. Please note MyLandgate subscribers can update their email address through view requests.

This page was last updated on: 03 Jul 2017